Accounts Payable Clerk

Accounts Payable Clerk

Location: Borehamwood / Hybrid

Contract: Permanent - Full Time – 37.5 hours per week

Salary: £28,000 - £32,000 per year (Depending on experience)

Job Benefits: 33 Days Holiday pro rata inclusive of bank holidays | Pension Contributions | Volunteer Day | Group Life Assurance | Cinema Discounts | Online Shopping Discounts | Cycle to work Scheme | Discounted Gym Membership | Virtual GP | Health & Wellbeing Support 24/7 Helplines with access to trained counsellors| Exclusive discounts on our holidays for you, your friends and family | Annual familiarization visit at any of our country houses for you and your family

About the Role:

Accounts Payable Clerks process supplier invoices accurately and efficiently, match invoices to purchase orders where applicable, maintain clean supplier records, respond to queries promptly, and support timely payment runs - while following HF Holidays’ controls and procedures.

Key Responsibilities:

• Match invoices to purchase orders where required and manage invoices through the relevant workflow stages (AP inbox, Lightyear/ Procure Wizard where applicable, Invoice Register, Post Batch, Ledger, Payment, Supplier Reconciliation).
• Support operational teams by chasing missing information/receipts and resolving invoice exceptions promptly.
• Apply agreed tolerances/rules during matching (e.g., a 5% tolerance before an invoice is queried, where applicable).
• Process and track AP activity using the tools and registers used in-role (e.g., Procure Wizard, Lightyear, PO system & Recurring cost bible).
• Maintain clean supplier records (including payment terms and accurate bank details formatting) in line with internal process notes.
• Respond to supplier queries professionally, escalating complex disputes or control issues to the Accounts Payable Supervisor/Finance.
• Support supplier statement reconciliations where required and help ensure priority suppliers are covered as directed.
• Follow HF Holidays’ bank detail verification approach: independently confirm changes (e.g., via phone confirmation with known contacts) and escalate suspected fraud attempts.
• Provide administrative support to the wider finance team as required, maintaining organised electronic records for audit and control.

What are we looking for?

We are looking for someone with the following essential skills:

• Experience in an Accounts Payable / Purchase Ledger / finance operations role (hospitality/travel exposure helpful).
• High attention to detail with the discipline to follow defined processes.
• Confident communicator able to liaise with suppliers and internal stakeholders to resolve queries quickly.
• Strong Excel and general Microsoft Office skills
• Comfortable working in structured systems and workflows (e.g., Procure Wizard/Lightyear-style stages and PO matching).

About HF Holidays:

HF Holidays are a B Corp Certified British heritage brand with over 110 years of experience organising walking holidays in the UK, Europe, and beyond. We’ve been leading the way since 1913 and offer over 260 carefully curated guided and self-guided walking tours on six continents and in 40 destinations worldwide. Run as a co-operative, we put people at the heart of everything we do and are proud to be part of a community with a shared passion for the great outdoors. Friendship, fun, fresh air, and the feelgood factor have always been our guiding principles. Our 500-strong team are based remotely, at our Head Office in Hertfordshire and across our 16 country houses located in some of the UK’s best-loved national parks and National Landscapes.